Permanency Adoption Specialist
Company: CHRISTIAN SOCIAL SERVICE OF ILLINO
Location: Belleville
Posted on: February 14, 2026
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Job Description:
Job Description Job Description:\n\nDescription: At Caritas we
believe every life deserves LOVE! If you agree, then please
consider joining our team Caritas Family Solutions is seeking a
dependable, detailed oriented Permanency Adoption Specialist to
serve at our Belleville office. This position is perfect for office
professionals who are highly organized and value being part of a
great team. Most importantly, the work you’ll do helps support
those that strive to protect children every day! If you’re ready to
change the world, please apply today At Caritas, we know we’re
competing with other employers for your services, and we want to
win! It is our goal to offer competitive compensation and
affordable benefits to all eligible employees. Caritas currently
offers the following benefits to full-time employees: · 403 B
Retirement Plan (5% Employer Match) · Generous Paid Time Off ·
Health, Dental and Vision Insurance Coverage · 12 Employer Paid
State & Federal Holidays · Telehealth Services · Employer Paid Life
Insurance · Health Saving Account · Employer Paid Short- &
Long-Term Disability · Tuition Assistance Program · Real Work/Life
Balance Remote Work: Allowed (work arrangement can change depending
on performance and/or needs of Caritas). Job Tasks Typically:
Unstructured - worker will be allowed to determine/plan the order
of tasks, priorities, and goals. Description of Typical Work
Schedule: 40-hour workweek; schedule varies as they may be required
to work evenings and weekends (Hours set based on necessity of
department or office.) PURPOSE: The Permanency Adoption Specialist
is responsible for the completion of the adoption and/or
guardianship subsidy packets in a timely manner. They will
collaborate with DCFS, assigned Foster Care Case Manager, Foster
Care Supervisor, foster parents, selected adoption attorney, youth
and other identified supports to achieve permanency for youth
involved in the Illinois child welfare system. REPORTING STRUCTURE:
Refer to the updated organizational chart for reporting structure
and responsiblities. ESSENTIAL DUTIES AND RESPONSIBILITIES include
the following. Other duties may be assigned. Completes and complies
all DCFS subsidy paperwork and with accurateness by required
timeframes of completion.Completes all Caritas Family Solutions
paperwork and complies with program expectations as related to the
position.Communicates regularly with the assigned case manager and
foster care case manager supervisor to ensure there is effective
communication.Communicates regularly with the assigned case manager
and foster care case manager supervisor to ensure accurate
information is given to the adoptive parent i.e., the status of the
adoption.Completes a review of the case file and SACWIS
informationAssists the assigned case manager in obtaining
information and documentation needed to complete the subsidy
paperwork.Communicates with adoptive parents to obtain any needed
information in order to complete the subsidy paperwork.Coordinates
with DCFS adoption unit and adoption attorney for
review/corrections and scheduling the finalization
date.Troubleshoots adoptions that are past deadlines so that they
can move forward.Assists in maintaining tracking systems and
ensures completion of all paperwork for assigned adoption
cases.Requirements: QUALIFICATION REQUIREMENTS: To perform this job
successfully, an individual must be able to perform each essential
duty satisfactorily. The requirements listed below are
representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions. EDUCATION and/or
EXPERIENCE REQUIRED/PREFERRED Degree/Field Required: Bachelor's
Degree in Social Work or Human Services field (Related fields will
be considered.) Degree/Field Preferred: N/A (Related fields will be
considered.) Additional Fields of Knowledge Important for the Role:
Administrative — Knowledge of administrative and office procedures
and systems such as word processing, managing files and records,
stenography and transcription, designing forms, and workplace
terminology. English Language — Knowledge of the structure and
content of the English language including the meaning and spelling
of words, rules of composition, and grammar. Law and Government —
Knowledge of laws, legal codes, court procedures, precedents,
government regulations, executive orders, agency rules, and the
democratic political process. Psychology — Knowledge of human
behavior and performance; individual differences in ability,
personality, and interests; learning and motivation; psychological
research methods; and the assessment and treatment of behavioral
and affective disorders. Sociology and Anthropology — Knowledge of
group behavior and dynamics, societal trends and influences, human
migrations, ethnicity, cultures, and their history and origins.
Therapy and Counseling — Knowledge of principles, methods, and
procedures for diagnosis, treatment, and rehabilitation of physical
and mental dysfunctions, and for career counseling and guidance.
Experience Required: Minimum 2 years of experience in providing
foster care services or other relevant social work services. (For
positions that manage staff, the years specified need to be
progressive years of management experience. For all positions, the
years required can be interchanged with equivalent experience from
an advanced degree related to this job and/or with other relevant
experience verified by applicant/incumbent).
Licenses/Certifications Required: Child Welfare Employee License
Licenses/Certifications Preferred: N/A SKILLS REQUIRED
Manager-specific: N/A Basic: Active Learning — Understand the
implications of new information for both current and future
problem-solving and decision-making. Active Listening — Give full
attention to what other people are saying, taking time to
understand the points being made, asking questions as appropriate,
and not interrupting at inappropriate times. Critical Thinking —
Use logic and reasoning to identify the strengths and weaknesses of
alternative solutions, conclusions, or approaches to problems.
Learning Strategies — Select and using training/instructional
methods and procedures appropriate for the situation when learning
or teaching new things. Monitoring — Monitor/Assess performance of
yourself, other individuals, or organizations to make improvements
or take corrective action. Reading Comprehension — Understand
written sentences and paragraphs in work-related documents.
Speaking — Talk to others to convey information effectively.
Writing — Communicate effectively in writing as appropriate for the
needs of the audience. Language — Able to read and write in
English. Social: Coordination — Adjust actions in relation to
others' actions. Negotiation — Bring others together and trying to
reconcile differences. Persuasion — Persuade others to change their
minds or behavior. Service Orientation — Look for ways to help
people. Social Perceptiveness — Be aware of others' reactions and
understanding why they react as they do. Problem
Solving/Decision-making: Complex Problem Solving — Identify complex
problems and review related information to develop and evaluate
options and implement solutions. Time pressure decision-making —
Make decisions without much analysis or time to consider
alternatives. Time pressure planning — Plan and be responsible for
regularly meeting strict deadlines. Judgment and Decision Making —
Consider the relative costs and benefits of potential actions to
choose the most appropriate one ensuring that decisions made have
an impact on others, the image/reputation of Caritas, and/or the
financial resources. Systems Evaluation — Identify measures or
indicators of system performance and the actions needed to improve
or correct performance, relative to the goals of the system.
Resource Management: N/A Technical: N/A Trauma-informed: Must
display a willingness to adopt trauma informed interventions,
principles, and practices as well as commitment to ongoing
development of their capacity for application of trauma informed
care. Realizes the prevalence of trauma among persons served by
Caritas and the general population. Recognizes how trauma affects
everyone involved-including clients, their families, staff, and
community; and impacts behaviors. Responds to trauma by actively
implementing the guiding principles of trauma informed care into
their daily practice. Resists re-traumatization of persons served
and staff providing services, by creating safe, welcoming, and
supportive environments. Proficient Computer Skills In: Excel,
Outlook, Word, Database Management Software Expert Computer Skills
In: Excel, Outlook, Word, Database Management Software MENTAL
EFFORT/COGNITIVE ABILITIES REQUIRED: Concentration/intensity —
Focus on higher order mental functions at average to high intensity
when performing the majority of job tasks. Have limited
opportunities for breaks. Deductive Reasoning — Apply general rules
to specific problems to produce answers that make sense. Fluency of
Ideas — Come up with a number of ideas about a topic (the number of
ideas is important, not their quality, correctness, or creativity).
Inductive Reasoning — Combine pieces of information to form general
rules or conclusions (includes finding a relationship among
seemingly unrelated events). Information Ordering — Arrange things
or actions in a certain order or pattern according to a specific
rule or set of rules (e.g., patterns of numbers, letters, words,
pictures, mathematical operations). Memory — Remember information
such as words, numbers, pictures, and procedures. Performance of
job tasks rely on memorization of tasks or sequences of events.
Consider amount and type of information. Oral Comprehension —
Listen to and understand information and ideas presented through
spoken words and sentences. Oral Expression — Communicate
information and ideas in speaking so others will understand.
Perceptual Speed — Quickly and accurately compare similarities and
differences among sets of letters, numbers, objects, pictures, or
patterns. The things to be compared may be presented at the same
time or one after the other. This ability also includes comparing a
presented object with a remembered object. Problem Sensitivity —
Tell when something is wrong or is likely to go wrong. It does not
involve solving the problem, only recognizing that there is a
problem. Selective Attention — Concentrate on a task over a period
of time without being distracted. Speed of Closure — Quickly make
sense of, combine, and organize information into meaningful
patterns. Written Comprehension — Read and understand information
and ideas presented in writing. Written Expression — Communicate
information and ideas in writing so others will understand.
PHYSICAL REQUIREMENTS: Light work. Exert up to 20 pounds of force
occasionally, and/or up to 10 pounds of force frequently, and/or a
negligible amount of force constantly to move objects. If the use
of arm and/or leg controls requires exertion of forces greater than
that for sedentary work and the worker sits most of the time, the
job is rated for light work. PHYSICAL ACTIVITIES REQUIRED: Reaching
— Extend hand(s) and arm(s) in any direction. Fingering/Grasping —
Pick, pinch, type or otherwise work, primarily with fingers rather
than with the whole hand as in handling. Applying pressure to an
object with the fingers and palm. Feeling — Perceive attributes of
objects, such as size, shape, temperature or texture by touching
with skin, particularly that of fingertips. Standing — Particularly
for sustained periods of time. Walking — Move about on foot to
accomplish tasks, particularly for long distances or moving from
one work site to another. Sitting — Particularly for sustained
periods of time. Speech Clarity/Talking — Express or exchange ideas
by means of the spoken word. Those activities in which they must
convey detailed or important spoken instructions to other workers
accurately, loudly, or quickly. Includes the ability to understand
the speech of another person. Hearing — Perceive the nature of
sounds at normal speaking levels with or without correction.
Ability to receive detailed information through oral communication,
and to make the discriminations in sound. Repetitive motion —
Substantial movements (motions) of the wrists, hands, and/or
fingers. Coordination, including eye/hand, hand/feet. VISUAL
ACUITY: The worker is required to have close visual acuity to
perform an activity such as: analyzing data; transcribing; viewing
a computer terminal; extensive reading; visual inspections; inspect
machines. WORK CONTEXT/ENVIRONMENT: The work environment
characteristics described here are representative of those an
employee encounters while performing the essential functions of
this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
This position is based primarily in an office environment. Other
PPE Required: N/A VEHICLE RELATED REQUIREMENTS: Access to reliable
transportation to get to/from work: Required. Access to a reliable
automobile: Required. Must provide proof of auto liability
insurance (and continue to while working in this position):
Required. Must possess a valid driver's license: Required.
Additional license requirements that are necessary: N/A Additional
considerations for this position: N/A Please Be Advised: Research
tells us that some candidates, especially women and people of
color, may hesitate to apply unless they meet every listed
qualification. If this sounds like you, we still encourage you to
apply! We’re committed to building a team with diverse skills,
experiences, and perspectives—and you might be exactly who we’re
looking for. Drug Free Workplace: Caritas Family Solutions is
dedicated to maintaining a safe, healthy, and productive
environment for our clients and employees. As part of this, a
strict drug-free workplace policy is maintained.
Keywords: CHRISTIAN SOCIAL SERVICE OF ILLINO, Florissant , Permanency Adoption Specialist, Social Services , Belleville, Missouri
